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Executive Assistant (#690,147,059) 

Location: Angeles (Pampanga), Philippines (CV #690,147,059)

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• Works directly to CEO, OM and Account General Manager
• Calendar Management
• Flights, Accommodation and Car Rental booking
• Encoding (invoices to spreadsheet, adding of workers on fleet focus website)
• Adding contacts on WorkETC
• Accommodation research using Wyndham System
• Administrative Support
• Event coordinator (manages all the things need to be done all occasions)
• Cold Calling (Setting of Appointment)
• Creating / Uploading processes on Wiki (back end)
• Hr assistant - helps the hr manager with the process and application of CDC permits, contact applicant for interview
• Office admin - answer phone calls, make sure to check the things that employees needs in the office, processing IDs of employees, printing, copying files, managing files/permits of the company, provide support to everyone that needs help with their tasks
• Receives email request from clients and referrers
• Create new applicant and enter all information to Sky Health
• Preparing all the functional and medical paperwork
• Send all the paperwork before the set appointment
• Doing some QA and markings for all the results for Functional and Medical.
• Manages activities and calendars on Sage Act
• Sending SMS reminders for Clinicians
• Managing all Clinicians Reports Generated weekly
• Co-Pilot Management (getting travel distance (km) of each clinicians monthly)
• Inbox Management (Zimbra Mail)
• Calendar Management
• Appointment setting
• Booking meetings for the clients
• Inbound and Outbound calls
• Flight / hotel options and bookings
• Creating invoices (receivable, payable, credit note, expense claims and reconciliation– Xero)
• Chasing debtors
• TransGlobal Payment (processing payments for the invoices A/P)
• CRM Management (Sugar CRM)
• Pardot Management
• KashFlow Management
• Transcribing
• Date Gathering
• Encoding
• Citrix Online (helping converting documents into iXBRL)
• Conducting applicant initial interview and setting appointment with the Director for final interview.
• Team Champ (working as a team leader for some employees, manages their tasks and attendance)
• Encoding
• Data Gathering
• Website Management
• Inbound and Outbound Calls
• FedEx Management

Personal Details

Eillene Garcia
30 Years

Job Details

Employment Status
Full time
Type of Salary
Salary plus bonus
Preferred Job Location
Post Code

Educational Qualifications

Highest Qualification
Bachelor's degree  (Bachelor of Science in Business Administration major in Hotel and Restaurant Management) from Holy Angel University, Angeles

Professional Details

Professional Experience
8 Years
Languages known
English  (Intermediate)

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